Formal Warning Letter to an Employee (Absence)

[The company letterhead] (to make it a formal letter)

[Date]
14^th January 2013

Dear Mr, Jew Mark,

Please consider this letter as a formal warning to you with regards your frequent unexplained absence from work.

Learning from the company’s regulation, being excusing from work is always possible with many valid reasons including illness or any emergency reasons which is very different in your previous cases. To be absent without reasons or alerting does cause us not only serious inconvenience in work place but it is also unacceptable in disciplinary and low responsibility.

If you do not want to work with us, you always can leave. If you still want to continue working together, something must be changes with your behavior. It is important to improve your attendant and in case you need to be absent, you must take the formal leave form and respect the company’s regulation. If you still persist in your current behavior, it means you leave us no choice but to let you go. Please accept this as the final warning.

Yours faithfully,

[You name]
[Position]

This is a warning letter so the tone of the letter must be firm. You must provide the specific reason why he receives this warning. Tell him that it is the final warning should be the best choice if he violates too much already. However you should also inform him about what he needs to do to improve the situation.

This letter should be written by a personnel director or human resource director. Do not need to be anyone higher than this position.